Analyzing
Set up your chapter event.
Location, guest count & event type set smart starting points for every category.
✦ Profile setup
–
Event type
Bar
Semester
Fills every slider with market-accurate starting points — adjust freely after.
Your chapter's real numbers,
before any vendor does.
14 Categories
live Recalculation
GL Event data
Foundation

Guests, day & budget

These three decisions drive everything else. Start here.

Guest Count100 guests
20100 avg400
Total Event Budget
$
Day of Week
✦ Catering style — sets the per-guest rate across all food categories
Auto-calc: 100 × $18 = $1,800
Food & Drink

Catering & Bar

Food and beverage together are typically the largest line item at chapter events. Catering style is set in the Foundation section above.

Food$0
Catering
Appetizers / pizza bar · $18/person · adjusts with guest count
$1,800
Include
$0$8k
Bar Services skipped
Beer & wine, full bar, or non-alcoholic · confirm national org policy first · range $400–$3,000
—
Include
Venue

Venue & Rentals

Using your chapter house or a campus space? Set to $0. Off-campus venues add up fast — lock this in early.

Venue$0
Event Venue / Space day discount applies
Chapter house or campus = $0 · on-campus paid space $200–$1k · off-campus $1k–$5k · book 4–6 months out
$0
Include
$0$5k
Rentals & Equipment skipped
Tables, chairs, linens, AV equipment, generators · range $200–$2k
—
Include
Photography & Media

Photography & Media

Event photos double as recruitment content, social media, and composite material. Set clear deliverable expectations upfront.

Photo & Video$0
Photographer
Greek Life event experience preferred · online gallery included · range $400–$2k · book 2–4 months out
$800
Include
$300$2k
Videographer skipped
Highlight reel for recruitment & social · range $400–$2k
—
Include
Photo Booth skipped
Popular at formals & bid day · instant prints or digital · range $300–$1.2k
—
Include
Merchandise

Chapter Merchandise & Gifts

Custom apparel and gifts are a chapter event staple. Build in 6–10 weeks for production and shipping.

Merch & Gifts$0
Custom Apparel & Chapter Gifts skipped
Event tees, bid day bags, big/little gifts · proof approval adds 1–2 weeks · range $200–$2k
—
Include
Event Favors skipped
Guest giveaways, koozies, keychains · range $50–$500
—
Include
Entertainment & Décor

Entertainment & Décor

Flowers & Décor$0
Flowers & Decorations
Centerpieces, chapter letters, themed props, backdrops · range $100–$2k
$400
Include
$100$2k
Décor & Styling skipped
Linens, uplighting, signage, themed installations · range $200–$2k
—
Include
Entertainment$0
DJ / Entertainment
Popular DJs in college markets fill quickly · sound & lighting included · range $0–$3k · book 3–6 months out
$1,200
Include
$0$3k
Logistics$0
Transportation / Charter Buses skipped
Required by many national orgs for events with alcohol · get 3 quotes · range $400–$3k · book 6–8 weeks out
—
Include
Philanthropy / Fundraiser Costs skipped
Permit fees, timing chips, equipment rentals, payment processing · range $100–$1.5k
—
Include
Vendor readiness
Will a vendor quote within your budget? Based on typical Greek Life event vendor minimums.
Your inputs have changed — analysis may be outdated
Run one or both analyses — then download a combined PDF
Live total
$0
0 categories included
Your budget$36,000
↓ Category breakdown
Greek Life event vendor ranges based on chapter event industry data · adjust sliders freely for your market and event type
Vendor interview guides
& AI outreach tools.
Browse interview guides by category, then use the AI tools below to draft outreach emails, compare vendor quotes, and prepare tailored question lists — all personalized to your chapter profile and budget.
11 event categories · 4 planning phases
1
Book the big vendors first
4–6months out
Venues & Event Spaces
Catering, Bar & Late-Night
Entertainment: DJs & Bands
2
Lock in coverage & décor
2–4months out
Photography & Videography
Décor, Themes & Rentals
Custom Merchandise & Gifts
3
Coordinate events & logistics
6–10weeks out
Transportation & Charter Buses
Bid Day & Recruitment Services
Philanthropy & Fundraising
4
Polish & final approvals
2–3months out
Parent & Alumni Weekend
Approvals, Contracts & Red Flags

Vendor Contract Intelligence

Know what you're
signing before you say yes.

Upload your vendor contract and chapter·wise reads the fine print, surfaces hidden fees, and identifies clauses that could cost you thousands — all without your document ever leaving your device.

Document stays on your device Only text sent to AI Zero storage

Not Legal Advice

This tool uses AI to help you understand contract language in plain English. It is educational only and does not constitute legal advice. chapter·wise may miss clauses, misinterpret jurisdiction-specific language, or overlook relevant laws in your state. Always consult a licensed attorney before signing any binding contract.

Drop your contract here

PDF, TXT, or Word document · Max 10MB

Choose File
——

Extracting contract text…

Your document never leaves this device

✦

Identified Risks

Potential Hidden Fees

Fee TypeEstimated AmountLikelihoodTrigger Condition

Recommended Actions

Ready to negotiate with confidence?

chapter·wise's full platform includes clause-by-clause redlining, attorney review matching, and vendor comparison reports.

Step 4 · Post-signing

Signed & Secured.

Add each vendor you've signed with and get a consolidated view of your total financial exposure, every payment deadline, all cancellation windows, and any unresolved contract risks — across every agreement in one place.

Review & verify all information for full value. chapter·wise pre-fills what it knows from your previous steps — but your actual signed contracts are the source of truth. Check every date, amount, and cancellation term against your paperwork before generating your report. Errors here produce errors in your exposure summary.
Your signed vendors
Add one row per signed contract. Include what you know — leave blank what you don't.
No contract analyzed yet — run Step 3 first